Guyana Base Administrator
Location: Georgetown, Guyana
Your career with OSRL will begin with helping to establish our new base and providing support to the Guyana Response Manager and regional project team.
Purpose of the role:
You will act as OSRL’s Base Administrator in Guyana and will offering general administrative support to the Base Manager, other base employees, as well as the regional project team.
You your day to day role is integral to the base and underpins the running of the contributes to to all areas of the business in varying degrees. This can be from in country HR support, procurement and supporting the central Finance team with incountry requirements.
Key responsibilities:
- Procurement:
- Raise purchase orders in accordance with the budget
- Establish appropriate commercial trading agreements or contracts with suppliers that best protect OSRL’s short and long-term business interests – Concise Vendor Form & direct contact with vendors
- Manage OSRL supplier performance through frequent review meetings, reviewing costs, cost reduction opportunities, rejected or faulty items, Health, Safety and Environment initiative
- Set up accurately all suppliers accounts ensuring business is supported with orders to suit supply relationship (blanket orders, draw down orders, spot orders)
- Manage local procurement activities in accordance with Company procedures and financial authorities.
- Ensuring that OSRL’s awareness of and support for ethical, culturally sensitive and sustainable procurement practices is communicated to all suppliers and vendors
- Finance:
- Post all banking and credit card transactions
- Reconcile local banks biweekly and monthly
- Prepare Bank Control Accounts reconciliations
- Do the monthly reconciliation of supplier statements and clear outstanding issues raised
- Apply financial controls and procedures where required to maintain the financial integrity of the company
- Ensure all invoices/ expenses have the appropriate level of authorisation
- Ensuring correct invoices/ expenses are processed into correct database
- Dealing and resolving all Internal and supplier queries related queries
- Training new staff on submitting expenses and procurement policies
- Adminstration:
- Support the Response Manager to arrange meetings, conferences and other Company eventa
- Provide general reception duties for the base as required, greeting and annoucing visitors and contractor
- Maintain appropriate filing systems for base documentation
- Human Resources:
- Assist the regional People team with recruitment, work experience and course placements
- Assist the global L&D team by sourcing, booking and coordinating local training as required
- Assist with any local payroll queries as required
- Assist the central Resourcing team by keeping the Resource Allocation Grid up to date
- Travel:
- Act as a Spill Travel Booker in the event of an incident
- Coordinate passport renewals, resident permits / work permits, visas as required
Other:
- In line with OSRL values, ensure all operational activities are carried out within statutory and company requirements and with due regard to the health & safety of themselves, others around them and for the environment.
Requirements:
- Posses strong business administration skills
- Previous experience in office and business management, customer relations and front of house would be preferential
- Good written English
- Good levels of IT literacy and database experience
If you're ready to take on this exciting challenge and help shape the future of OSRL in Guyana, please send your CV and cover letter with your application, detailing your suitability for the role, as well as your salary expectations.
Apply Here
Only shortlisted applicants will be notified.
People are key to our success, and we are committed to ensure a fair and equal working environment for all staff.
